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General Terms and Conditions

Effective March 10, 2021

COMPANY: Throughout the entirety of these Terms and Conditions, the term “COMPANY” shall be understood to encompass any of Sterling’s affiliate companies including: Sterling Site Access Solutions, LLC, Midwest Access Solutions, LLC, Sterling Access Solutions, LLC, Sterling Equipment Leasing, LLC, and Sterling Pipeline Solutions, LLC, as identified on the associated Quotation.

Customer: Throughout the entirety of these Terms and Conditions, the term “Customer” shall be understood to refer to the company receiving Mats and/or related services and approving the terms and conditions of the Quotation.

Agreement: The Quotation, Terms & Conditions, and any Attachments, hereto represent the entire agreement between COMPANY and the Customer with respect to the purchase, lease or rental of the Mats and the execution of services, and supersedes any prior oral or written agreements or discussions; may not be modified or amended unless in writing and signed by each of the parties; and may not be assigned by either party without the written consent of the other party, which consent will not be unreasonably withheld. The terms as incorporated into Quotations associated with mat rentals shall commence the day that mats are delivered to the jobsite and shall continue until the Mats are picked up by or returned to the Company (“Rental Term”).

Quote Confidentiality: Quotations issued by the COMPANY including all terms and conditions contained therein are confidential.  Customer hereby agrees to hold the Quotation including all terms and conditions as confidential information. Customer will not share this confidential information with any persons or companies outside of their own company without the prior written consent of the COMPANY. 

Mat Availability: Sterling Quotations are subject to availability of mats.

Rental Term: Mat rent shall commence the day that Mats are delivered to the jobsite and shall continue until the Mats are picked up by or returned to the COMPANY.

Freight and Mat Rent: Amounts for freight and mat rent included in quotations are provided only as an estimate. Final freight values and rental rate for mats will be verified with Customer at the time the order is confirmed.

Rent Payments:  The Customer shall pay the COMPANY the rent payments described in the Quotation. Unless otherwise noted, rent payments are stated in daily amounts. Any payments not paid when due shall accrue interest at the rate of 1% per month from the date due until paid. Failure to make a timely payment shall be an event of default.

Service Payments: The Customer shall pay to the COMPANY the Service Payments described in  the Quotation.  Any Service Payments not paid when due shall accrue interest at the rate of 1% per month from the date due until paid.  Failure to make a timely Service Payment shall be an event of default.

Delivery and Return of Mats:   When the Customer is responsible for cost of Mat delivery or Mat return, the COMPANY shall invoice the Customer for delivery and return of the Mats. Such costs shall include, but are not limited to, freight charges, detention fees or penalties and loading fees. In the event the COMPANY agrees that the Mats may be relocated from the original location to another location of the Customer’s choosing, the Customer shall pay all costs for such relocation and the customer remains responsible for such Mats.

Damaged Mat Liability and Compensation: The Customer agrees to be responsible for, and assumes all liability for, any and all damage, loss and/or destruction to any Mats, while such Mats are in Customer’s or its subcontractors’ or agents’ possession, custody, or control except for damage caused by ordinary wear and tear. As applicable, Customer agrees to pay to the COMPANY: (i) the cost to repair any damaged Mats while in the possession of, and used by, the Customer (except for any damage caused by any act or omission of the COMPANY), or (ii) the above referenced replacement cost of such Mats for Mats that are lost, stolen, destroyed or damaged beyond repair (including chemical contamination), while in the Customer’s possession.  Regardless of any rental or lease payments made as contemplated herein, the Mats always shall remain the property of the COMPANY.

Warranty: The COMPANY hereby warrants to the Customer, with respect to the Mats, that at the time of installation of the Mats:

(a) The COMPANY either has good and marketable title to the Mats shipped to the Customer hereunder or has full rights to provide the Mats to the Customer.

(b) The Mats shall conform to the COMPANY specifications for the Product.

(c)  The Mats will not infringe the intellectual property rights of any third party; and

(d)  The Mats shall follow any applicable laws; and

(e) The Mats will be installed per the mutually agreed upon plan.


Taxes: The Customer will pay all applicable sales taxes.

Indemnification: Except to the extent of any willful misconduct, gross negligent act or omission by COMPANY, the Customer shall indemnify and hold COMPANY harmless from: any claim, proceeding, judgment or order (judicial or administrative), lien, security interest, liability, loss, damage, cost, expense (including reasonable attorneys’ fees), penalty or fine, or forfeiture or seizure (collectively, “Damages”) that the COMPANY may sustain or be subjected to, to the extent, directly or indirectly caused by:  (a) any damage to or loss of the Mats while in the Customer’s possession due to any cause, including, without limitation, collision, fire, lighting, theft, explosion, flood, windstorm or Act of God; (b) any injury to or death of any third party, or any damage to the property of any third party as a result of the Customer’s use or the condition of the Mats; (c) from the failure, actual or alleged, of the Customer to properly use or maintain the Mats as provided under this Agreement and in compliance with any applicable laws; and (d) any negligent act or omission of the Customer, its employees, agents, representatives or subcontractors.

The COMPANY shall indemnify and hold the Customer harmless from any Damages (as defined above) that the Customer may sustain or be subjected to as a result of, directly or indirectly, any act of gross negligence or omission by COMPANY, its employees, agents, representatives, or subcontractors for any injury or death of any third party, or any damage to the property of any third party.

Liability: In no event will either party be liable to the other party or its affiliates (if any) for special, indirect, incidental, or consequential damages (including but not limited to lost profits, damage to goodwill, or loss of business), whether or not based on the use or possession of the Mats.  The foregoing limitation shall not apply to claims by third parties for personal injury or third-party property damage. The liability of the COMPANY to the Customer will not exceed the value of the Quotation for a specific project or job.

Failure to Perform: Either party’s failure to perform its obligations hereunder (except to make payments hereunder) shall be excused to the extent and for the period of time such nonperformance is caused by an event of force majeure, including but not limited to war, invasion, fire, explosion, flood, riot, strikes, acts of God, acts or threatened acts of terrorism, energy shortage, acts of government, its agencies or instrumentalities, or contingencies or causes beyond such party’s reasonable control.

Governance:  The Customer agrees to the jurisdiction and venue of the courts of the Circuit Court for the State and County in which the project is located for resolution of any and all disputes that may arise out of or result from any act or omission of a party hereunder.  In the event of any legal action related to this Agreement, the prevailing party in such action shall be entitled to be reimbursed for it costs and fees (including reasonable attorneys’ fees) incurred in such action.

Use of the Mats: During the Rental Term, the Customer shall use the Mats only in accordance with the intended purposes made known to and accepted by the COMPANY.  Without the prior written consent of COMPANY, the Customer shall retain the Mats in its possession, shall not relocate the Mats to any other location, and shall not permit the Mats to be used or possessed by any third party other than approved subcontractors of the Customer.  At all times during the Rental Term, title to the Mats shall remain in the COMPANY, and the Customer shall keep and maintain the Mats free of all liens and encumbrances whatsoever, and where appropriate and applicable the Customer shall obtain waivers of any Customer lenders or landlords in order to ensure no claims are made by such lenders or landlords against the title or value of the Mats while in the possession of the Customer.

Mat Inspection: The Customer agrees to inspect the Mats upon delivery and to promptly notify the COMPANY in the event such inspection determines any non-conformance of the Mats to the terms of the Agreement. The COMPANY can inspect the Mats while in the possession of the Customer.

Liability Insurance: The Customer agrees to obtain comprehensive general liability insurance, covering any damage to the Mats while in the possession of, and used by, the Customer, and in the event of any personal injury or property damage claims.

Upon request by the COMPANY, the Customer shall furnish to the COMPANY a certificate of insurance evidencing the foregoing coverage in amounts and with insurance companies reasonably approved by the COMPANY and naming the COMPANY, its affiliates and subsidiaries, as an additional insured and a loss payee.  Such insurance shall provide for no less than thirty (30) days prior notice to the COMPANY for any termination of cancellation of such coverages. 

Shipping Requirements: Sterling requires 80,000 pounds haul routes suitable for our scope of work and over the road trucks.

Safe Transportation: Prior to the return of the Mats and in accordance with all applicable local, state and federal laws, regulations and ordinance, the party that is responsible for loading and transporting the Mats at the end of the project shall ensure the Mats are in such condition that they are safe for transport and free of loose debris.  

Subletting: The Customer shall neither sublet the Mats, nor assign its rights under the Agreement without the COMPANY’S prior written consent, in which event the Customer’s obligations under the Agreement shall continue in full force and effect and, in the case of assignment to another party, Customer shall remain liable for the performance of such obligations and in the case of assignment Customer shall remain liable for the performance of such obligations jointly and severally with the assignee.  Any other type of assignment without the written consent of the COMPANY shall be void and of no force or effect.

Notices: If either party is required or permitted to send the other party any notices, such notices shall be in writing and sent to the other party at its last business address by (i) electronic mail or facsimile, (ii) registered or certified mail, postage prepaid, return receipt requested, or (iii) by private overnight delivery service. Notices shall be effective upon receipt.